12/8/2023 0 Comments Reimbursement of travel expensesOnce the Cash Advance Requested is checked, the amount will also show under "Cash Advance Requested" at the top of the page.Ī department may issue a Living Allowance to defray costs that a non-UW Foreign National may incur while in Seattle for UW Business. Cash Advance Requested = Must be checked.Memo = Type of Per Diem (Lodging, Meals, or Both).To ensure that your request is a Travel Advance and not a Spend Authorization for pre-encumbrance, please input the following: Users may input what type of per diem they are requesting (Meals, Lodging, or both) and other details that are required by the user's department policies.Ĭlick the "+ Add" to add the lines to the Travel Advance.Justification = Longer Description of Trip.Reimbursement Payment Type = Direct Deposit or Check (This choice is automatically inputted based on the payee's WD profile).Business Purpose = Business Travel Reimbursement.Please reach out to your department for further guidance on their naming convention for advances.Example: Travel Advance - Paris, France - Professional Development Conference - 10/01-10/05.Description = Short Description of Trip (City - Conference - Dates).To view a larger image, please click photo. *Please note that " Spend Authorization for Non-Worker" is not built into Workday at this current time. In the search bar, type in " Create Spend Authorization", if this advance is for another person, type in " Create Spend Authorization for Worker". Advances not reconciled by the 60 day deadline.Reconciliation procedure - PDF (TBD with Job Aid).Must be reconciled within 60 days from the travel end date.Advance is not to be issued more than 30 days prior to travel start date.Employees paid as a student, stipend, hourly, or a temporary appointment will require a discretionary fund/worktag for lodging per diem advance.Advance is issued at the allowable per diem rate (not to exceed) for the dates of business travel.Must be a UW employee, and employed through the travel end date. Travel Advance How to Create a Travel Advance Living Allowance Prior-trip Reimbursement Travel AdvanceĪ department may issue a Travel Advance (per diem advance) through a spend authorization to defray costs a UW employee traveler may incur while traveling on official UW business.ĭo not issue an advance to reimburse expenses paid in advance of a trip, they should be reimbursed as a normal expense report.
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